If you are using University Catering follow their guidelines outlined on their Getting Started website.Once approval is received from SHR, submit a requisition on the Food & Entertainment form within CruzBuy and attach the University Catering decline request, the approved Contracting Out request form, and the outside caterer quote to the requisition.Complete the Contracting Out Request Form.Obtain a quote from an outside caterer.A notice will be sent to you declining the request.If University Catering cannot provide full-service catering:.If University Catering can accommodate your request, please follow their guidelines outlined on their Getting Started website.Once the requisition becomes a Purchase Order, the UC Sponsor can coordinate with the caterer to complete the delivery of food and services.If the supplier meets all requirements, they will be approved and added to the Approved Caterers List.
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Procurement Services will contact the supplier, examine all necessary documents, and will request that the new caterer register on the supplier onboarding software PaymentWorks. The UCSC Sponsor then creates a CruzBuy requisition using the Food & Entertainment form, and attaches all of the supplier's paperwork. The new caterer then sends all completed documents listed above back to the UCSC sponsor who initiates the process of adding the supplier to the Approved Caterer List. A current certificate of insurance with coverage as specified in the Caterer Application form. Off-campus caterers are required to submit:. The application includes an informational letter, health certificate and insurance requirements, and a request for additional information, as well as a caterer certification. UCSC employee (sponsor) sends the UCSC New Caterer Application to the proposed catering supplier. Confirm that any new caterer will accept a Purchase Order before doing business with them or attempting to add them to the Approved Caterers List.įollow the steps below to add a new caterer to the list. All caterers must first be willing to accept a UCSC Purchase Order in order to do business with UCSC. UCSC Employees are only authorized to request the services of caterers that are on the Approved Caterers List. Events where an individual is leasing or renting a University owned facility for non-university purposes, such as weddings. When students or staff order food for non-University administered functions and pay with personal funds. Takeout food that is ordered and picked up from an offsite restaurant or food provider. Food is prepared and delivered by an offsite restaurant or food provider. The supplier will serve food from a buffet, tableside, or by passing a tray. They will clean up and take away all food service-related items when the event has concluded and The supplier sets up the event which may include table cloths, chafing dishes, serving utensils, plates, napkins, etc. Food is prepared/cooked by the supplier and. Below are definitions for catering services: 
Choosing what service level you need will guide you on the process you need to complete. Different events require different levels of service. The first step in the catering process is determining whether or not catering services are actually necessary for the event that is being planned. Financial Information System (FIS Banner).
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